Using NolaPro > Admin > Setup - Payroll
General Factors
Set up your maximum pay, shift multipliers, vacation and sick leave benefits.
  1. From the Main Menu, select Admin -> Setup - Payroll -> General Factors.

  2. Your screen should look similar to this:

  3. Enter data into the following categories:

    1. Enter User Defined Field #1: User defined prompt that will appear on the employee data screen.

    2. Enter User Defined Field #2: User defined prompt that will appear on the employee data screen.

    3. Minimum Wage: Enter the current minimum wage rate. This is needed to make sure pay rates are above the minimum and that tips as wages are calculated correctly.

    4. Multiplier for second shift: If you have a wage differential for second shift work, enter the multiplier here.

    5. Multiplier for third shift: If you have a wage differential for third shift work, enter the multiplier here (multiplied times regular pay).

    6. Maximum Pay/Hour Weekly: This prevents users from being able to enter a higher than allowed wage into the employee records.

    7. Maximum Gross Pay for Weekly: This prevents a single pay-check from exceeding the maximum allowed.

    8. Maximum Pay/Hour Bi-Weekly: This prevents users from being able to enter a higher than allowed wage into the employee records.

    9. Maximum Gross Pay for Bi-Weekly: This prevents a single pay-check from exceeding the maximum allowed.

    10. Maximum Pay/Hour Semi-Monthly: This prevents users from being able to enter a higher than allowed wage into the employee records.

    11. Maximum Gross Pay for Semi-Monthly: This prevents a single pay-check from exceeding the maximum allowed.

    12. Period Start Day Semi-Monthly: The day of the month your first semi-monthly pay period begins.

    13. Period Start Day Second Pay Period Semi-Monthly: The day of the month your second semi-monthly pay period begins.

    14. Maximum Pay/Hour Monthly: This prevents users from being able to enter a higher than allowed wage into the employee records.

    15. Maximum Gross Pay for Monthly: This prevents a single pay-check from exceeding the maximum allowed.

    16. Sick Leave Hours Allowed per Year: When paying employees, the system will check to see how much sick leave has accrued, and if not enough, it will not allow for paid sick leave.

    17. Maximum Sick Leave allowed to accrue: This will prevent sick leave from being SAVED UP for multiple years, then used all at once.

    18. VACATION:
      • Years Before This Period: How long does an employee have to work with the company before they accrue vacation at the rate given on this line.

      • Vacation Days/Year: How many vacation days are allowed per year in this time period.

      • Max Vacation Days Allowed to Accrue: After accruing this many vacation days the employee cannot accrue any more until some of the days are used.

      • Delete: Check this box to delete this line of vacation accrual information.


    19. Non-Taxable Pay Category: When entering non-taxable pay during log hours, you can select from pre-defined descriptions for tracking types of non-taxable pay, and you can select different GL accounts for each of these as well.
      • Description: Description of non-taxable type of pay.

      • GL Account: Account to post expense to for non-taxable pay.

      • Delete: Check this box to remove this entry the next time you save..

    20. Misc Taxable Pay Category: When entering misc. taxable pay during log hours, you can select from pre-defined descriptions for tracking types of misc. taxable pay, and you can select different GL accounts for each of these as well.
      • Description: Description of type of pay.

      • GL Account: Account to post expense to for misc. taxable pay.

      • Delete: Check this box to remove this entry the next time you save.

  4. To save your changes, click on the Save button.