Using NolaPro > Billing > Bank Deposits
New Deposit
Edit Deposit
Create new bank deposit slips, or view prior deposits. Bank deposits are used in the bank reconciliation section to aid in balancing your bank book.
  1. From Main Menu select Billing -> Bank Deposits -> New or Edit Bank Deposit. Your screen should look similar to this if choosing Edit:

    1. Add a new deposit by clicking on the Add button.

    2. View a list of existing deposits made by clicking on the Next button. See View an Existing Bank Deposit below for features of this screen.



ADD A NEW DEPOSIT


  1. Clicking on the ADD button on the first screen or choosing New Deposit from the menu will bring up a screen similar to this:

  2. Invoiced Payments, Non-Invoiced Payments, Customer Deposits, and General Ledger entries to the Bank's Cash Account are displayed grouped by Payment Type.

  3. Enter the following information:

    1. Bank Account: Select the bank account from the pull-down list.

    2. Deposit from Petty Cash: Enter money from Petty Cash deposited into the Bank Account during this transaction.

    3. Cash Withdrawal: Enter cash withdrawn from this deposit.

    4. Deposit Date: Enter the deposit date manually or use the Calendar button to select a date.

    5. Deposit Description: Enter a description for the deposit.

    6. Include? box: Place a checkmark on the transactions included in this deposit.

  4. The total amount of the deposit is displayed at the bottom of the screen and is adjusted as the individual transactions are selected or deselected.

  5. Click the Next button to create this deposit.

  6. Click the Back button to CANCEL this deposit and return to the previous screen.

  7. When you click the Next button, you will see a screen similar to this:


  8. Click the Back button to return to the New Bank Deposit screen.

  9. Click the Print Deposit Slip button to view the details of the deposit. You will see a screen similar to this:


  10. Close the window to return to the previous screen.



VIEW AN EXISTING DEPOSIT


  1. To View an existing Bank Deposit, enter the criteria below on the first screen:

    1. Bank Account: Select a bank account from the pull-down list.

    2. Beginning Deposit Date: Enter the beginning date in the range you wish to review or use the Calendar button to select a date.

    3. Ending Deposit Date: Enter the last date in the range you wish to review or use the Calendar button to select a date.

  2. Click on the Next button on the first screen. This will bring up a screen similar to this:

    1. All deposits meeting the criteria are listed with most recent deposit first. A column displays whether or not the deposit has been yet reconciled on a bank statement or voided. To change a deposit's information, you must Delete the deposit and re-enter the correct information.

    2. Click on the Deposit ID# to see the details of a deposit. You will see a screen similar to this:



  3. Click on the Back button to return to the Update Bank Deposits screen.

  4. Click on the Delete button to delete this deposit. You can only Delete a deposit if the deposit has not been reconciled on a bank statement.