Using NolaPro > Admin > Setup - Inventory
Item Beginning Balances
To initially setup your Inventory system, you may need to enter the starting on-hand quantities, and NOT have them affect the General Ledger in any way. This program is the tool to accomplish this task.
  1. From the Main Menu, select Admin -> Setup - Inventory -> Item Beginning Balances.

  2. Your screen should look similar to this:

  3. Enter the information in the following categories to narrow your selections:

    1. Location: (if you only have one location, you will not see this pull-down). Select ALL Locations or choose a specific Location from the pull-down list.

    2. Sort By: Select how you would like the report sorted from the choices shown in the pull-down list.

    3. Search for Item Codes/Search for Item Description: Enter an Item Number (or part of a number) in the Search for Item Code box or enter an Item description (or part of a description) in the Search for Item Description box.

    4. Results Per Page: Select the number of results you would like to see per page from the pull-down list.

  4. NOTE: To verify and apply any quantities already entered, click on the Review and Apply button. (See details further down).

  5. To enter the beginning balances, click the Create Worksheet/Enter Counts button. Your screen should look similar to this:

  6. Enter the data in the following categories to load your beginning balances:

    1. Beginning Balance: Enter the beginning balance in the appropriate column.

    2. Cost Per Stock Unit: The stock unit description appears to the right of this box, so BE SURE to enter the costs FOR THIS UNIT.

  7. To see the next page (or a specific page) of results, click on the Next (##) link OR click on any of the numbers (pages) shown at the bottom of the screen.

  8. To search again WITHOUT saving your changes, click on the Back button.

  9. To save your changes, click on the Save button. Your screen should look similar to this:

  10. To search again, click on the Back button.

  11. To verify and apply the quantities entered, click on the Review and Apply button. Your screen should look similar to this:

  12. Select how you would like to sort the data from the pull-down list.

  13. Click on the Next button. Your screen should look similar to this:

  14. If you are NOT applying the beginning balance for this specific item, click on the Cancel button.

  15. Check the Apply box for the items you would like to have update the inventory.

  16. To actually update the inventory for the beginning balances, click on the Save button.

  17. To return to the previous screen WITHOUT saving your changes, click on the Back button.